CONSTITUTION OF THE IRCHESTER BOWLING CLUB
1. The Club shall be called IRCHESTER BOWLING CLUB
2. The object of the club is to provide facilities for and promote participation of the whole community in the sport of Bowling and to provide and maintain a clubhouse and all other necessary facilities for the use of club members.
3. The club is a non-profit making club where any surplus income or gains are to be invested in the club.
No surpluses or assets will be distributed to members or third parties.
The club shall consist of a specified number of members, set by the A.G.M on recommendation of the elected committee, plus honorary members at the discretion of the committee and the General Meeting.
Membership is limited by available facilities on a non-discriminatory basis.
4. a) A General Meeting shall take place during the month of November in each year
and in any event a period of fifteen months shall not elapse with a General Meeting being called.
All members to be given 21 days notice.
b) The General Committee may summon an Extraordinary General Meeting at anytime giving 14 days notice.
c) An Extraordinary General Meeting can be called by over 25% of the members
of the club.
Such a meeting shall give 14 days notice and shall state the purpose for which the meeting is called.
No other business shall be transacted at such a meeting.
d) Attendance to the A.G.M. or E.G.M is encouraged.
However should a member be unable to attend due to Holiday, Illness or unavoidable absence, then the member may register with the secretary for a Postal or Email Vote.
5. a) The affairs of the club shall be conducted by the committee consisting of:
Chairman, Vice Chairman, Hon. Secretary, Hon. Treasurer, Green Keeper
Fixture Secretary, Membership Secretary, Competition Secretary, Bar Manager
Plus 5 committee members. A quorum to be formed by 7 members.
The committee have the right to co-opt members onto the committee to fill available positions.
b) The members of the committee shall be elected at the Annual General Meeting,
all nominations for the committee shall be made in writing to the Hon. Secretary
or their name placed on the board displayed in the clubhouse at least 14 days before the A.G.M
c) Membership of the club shall imply an obligation to indemnify the office holders
and committee members of and from all liability undertaken by them on behalf of the club jointly with all other members.
6. a) The committee shall have the power to employ anyone to work on behalf of the club, and dismiss those employed as it may deem necessary.
b) The committee may from time to time repeal and amend regulations
(not inconsistent with these rules) as it shall think expedient for the management and well being of the club.
7. There shall be three Trustees elected at the A.G.M from within the membership
to oversee the general well being of the club.
The period of office shall be for Three years with effect from the A.G.M
Trustees will not be eligible for immediate re-election.
During the time of their trusteeship no member shall be eligible to serve on the General Committee.
Should a vacancy occur for whatever reason within the period of Trusteeship an
E.G.M. shall be called within 14 days to fill the vacancy and then the period of
Trusteeship shall be for three years following the next A.G.M. Any change to the
Trusteeship requires notification to Irchester Parish Council within 14 days of
8. If at any time the club in General Meeting shall pass a resolution authorised the committee to borrow money the committee shall be empowered to borrow for the purpose of the club, such amount of money, either at one time or from time to time at such a rate of interest and in such form and manner and upon such security as shall be specified in such resolution.
Members Not to Make Profit Out Of The Club
9. No member shall receive profit or salary from the funds or transactions of the club.
Ideally Jobs around the club are completed by members voluntarily.
However if the job requires a skilled professional tradesman the committee must obtain 3 quotes.
A member may tender for the work, and if their quote is favourable, the committee may ask them to undertake the work.
The committee will only require the tender for quotations on work over the value of £300.
10. Upon dissolution of the club any remaining assets shall be given or transferred to another registered CASC, a registered charity or the sports governing body for use by them in community related sports.
Supply of Liquor
11. Alcohol may be supplied to members and their guests for consumption on the club premises.
Both members and their guests shall pay the appropriate charge as fixed by the committee.
Alcohol for consumption off the premises may be supplied to members only.
We do allow members to bring guests to the club, but request they complete the visitors signing in book.
Visiting team members may bring along their guests, subject to any condition attached to the registration certificate for the club premises.
Whilst the clubhouse is being hired out for an event, the sponsor, or a club member must remain on the premises at all times.
Alcohol may be sold or supplied to those present at the event for consumption on the club premises.
Gifts of alcohol to captains of opposing teams may be consumed off the premises.
12. The permitted hours for the supply of Alcohol shall be the general
licensing hours for the Licensing District in which the club is situate as provided by the Licensing Act 2003.
These may be varied from time to time, by the committee, in accordance with the Statutory provisions for the time being in force.
13. No member shall be entitled to gain commission, percentage or profit from the sale of alcohol.
14. The purchase of alcohol for supply by the club shall be controlled
by a sub-committee of not less that 3 members being members of the general committee, appointed by the committee for that purpose.
In the event any member ceasing to be a member of the sub-committee the committee may appoint another member in their place.
The committee may also from time to time appoint from among its members such sub-committee as it may deem necessary or expedient.
15. This constitution may be added to, repealed or amended by resolution at any Annual or Extra Ordinary General Meeting provided that no such resolution shall be deemed to have been passed unless it is carried by a majority of at least two thirds of the members voting on such a resolution. Further the committee shall be the sole authority for interpretation of this Constitution and of the regulations made from time to time by the committee.
Membership of the Club
16. Membership of the club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religious beliefs, or of age, sex or disability, except as a necessary consequence of the requirements of Bowling as a particular sport.
The club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the club or sport into disrepute.
Appeal against such a decision may be made to the Club’s Trustees, and decided by the Trustees majority vote.
A further appeal may be made to Bowls England.
17. The Club holds Short Mat sessions between October and April, run by the Short Mat Organiser.
The Short Mat Club is registered with the Short Mat National Bowling Association.
Friendly matches against local clubs are arranged.
This facility is available for our Full Members, or Associated members, who have been members of the club for at least ten years, but who no longer bowl outside.
A fixed yearly membership is charged, with a further fixed charge payable at each session.
Short Mat members who are not full members do not have authorisation to use the outdoor green at any time.
Disciplinary and Appeal Procedures
18. The Disciplinary and Appeal Procedures of the Irchester Bowling Club will comply with the Bowls England Regulation 9. DISCIPLINARY RULES IN RELATION TO MISCONDUCT AT CLUB LEVEL AND AT LICENSED TOURNAMENTS - MISCONDUCT in their booklet Approved September 2019
A copy of this booklet will be held in the clubhouse.
Safeguarding and Child Protection
18. Irchester Bowling Club has adopted the Safeguarding and Child Protection Policy from guidelines as laid down by Bowls England
Dated: 26th February, 2021
RULES OF IRCHESTER BOWLING CLUB
Qualification for Membership
(a) All applications for membership must be made to the Membership Secretary of the club.
b. Full membership will be considered for persons 16 years and over.
Junior membership will be considered for persons 15 years and under but under supervision.
Admission of ordinary Members
(a) Admission of ordinary members must be by election by the committee.
A candidate for election who receives the votes (of the majority of the committee, of not less than 7 members of the committee) shall be declared elected.
All applicants for membership must complete a Membership form
which must be submitted to the Membership Secretary.
(b) Associate Members:
Any member of over 10 years membership, who is no longer able to play outdoors at this or any other club may apply for Associate Membership by completing the relevant form
Notice of Members elected
Membership commences on receipt of the Membership joining fee and annual subscription, together with a completed membership form.
The secretary will then forward a ‘welcome pack’ containing a members handbook, copy of the constitution and club rules.
Joining fee and Subscription
The joining fee and annual subscription fee shall be such sum as the committee may from time to time determine. Due notice of the current annual subscription shall be given by a notice posted in the clubhouse, and also published in the clubs Newsletter.
(a) Full Membership - Any member from the age of 16
(b) Junior Membership -Any member under 15 years old, or in full-time education,
up to the age of 21 years.
(c) Associate Membership - Any member of over 10 years membership who is no longer able to play outdoors at this or any other club.
Annual subscription payment
All annual subscriptions (except the first subscription of a new member as Provided by rule 3)
Shall be payable on or before the Clubs renewal date
If payment is not made by 1st April. Membership will be terminated and such members will
need to reapply.
No club competitions can be entered into unless annual subscriptions have been received.
Patrons and Life members
Any member may at any time after payment of the joining fee and first
annual subscription compound by one payment of all their future subscriptions
and on such payment shall become a Patron or Life Member and be entitled to all privileges of membership for life unless he/she shall cease to be a member
under the provisions of Rule 9 or be expelled under Rule 10. The compound
fees shall be determined from time to time by the committee.
Resignation of members
Any member may resign membership by giving to the Secretary notice in writing to that effect. Every such notice shall unless otherwise expressed be deemed to take effect immediately, but no refund is payable.
3. Expulsion of members
In the event of a dispute between members, or any unacceptable behaviour of a member, the secretary will issue such persons with a relevant dispute form to be completed. The committee will discuss the issue at the next committee meeting.
Any such member shall be given prior notice of the date, place and time of the meeting, and shall be afforded a proper opportunity to attend the meeting to offer an explanation. A member shall be expelled at such meeting if not less than two thirds of the committee present vote for his/her expulsion and shall immediately cease to be a member of the club.
In the case of a continuing dispute a member has the right of an ultimate appeal to the Trustees within fourteen days.
The decision of the Trustees is final.
4. Green fees
Visitors playing the greens will be charged a green fee, determined annually
by the committee and published for all to see on the club notice board. Envelopes will be available for the payment to be deposited, and placed into the box marked ‘Green Fees’
5. Green condition
The Green Chairman/Groundsman has the ultimate authority to use such equipment (wet mats) as deemed necessary or to close the green at any time if it is considered unfit for play.
6. Club matches
Club stickers must be used on woods for club matches. These will be distributed in the yearly fixture booklets.
Dated: 26th February, 2021
IRCHESTER BOWLING CLUB
1. Footwear: Only Regulation bowling shoes are allowed to be worn on the green
2. Saturday & Sunday matches Whites to be worn unless otherwise stated on match sheet.
3. Midweek matches, Greys to be worn unless otherwise stated on match sheet.
4. *Club Competitions:- Preliminary rounds Greys to be worn
Finals:- Whites or Creams to be worn
All Markers to wear Whites & Club Shirts
5. *Roll ups: Smart Casual Clothing. Ladies No Sleeveless Tops.
6. Blazers are optional for Saturday & Sunday matches with or without County badges
*With exception of The Romans Cup Competition
Whites consist of:-
Gentlemen Trousers or White Bowls Shorts, Club shirt White Socks White Pullover (if Required)
Ladies Skirt or Trousers Full length or Crops, or
Bowls England Shorts
Club shirt, White Cardigan/Jacket / club jacket
Greys consist of:-
Gentlemen Grey Trousers or Grey Bowls Shorts,
Club shirt, White Pullover (if Required)
Ladies Grey Skirt or Trousers Full length or Crops
Club shirt, White Cardigan/Jacket/club jacket
White Waterproofs when required to be worn for both white and greys
Plain White Caps, Visor, or Hats may also be worn with both Whites & Greys.
Dated 26th February, 2021